Privacy Policy

 

Who are we?

We are King’s DanceSport, an established dance school based in Kettering Northamptonshire specialising in Sequence, Ballroom & Latin American. The school was founded by the current owner and principal Marjorie Cherry, in 1968.

General

We value your privacy, so it’s important that we are clear on what information we collect about you, why we use it and the steps we will take to secure it. We will also be very clear on your rights, under current legislation.

 

  1. What data do we collect?

 

We only collect the minimum amount of information, for very limited purposes. The types of information we collect are;

 

  • Name

  • Date of birth

  • Emails address

  • Passwords

  • Address

  • Contact details

  • Payment details (via subscription to Dancesport channel only)

  • Health conditions (we may ask you to disclose relevant health conditions to ensure your safety)

   2. How do we collect this data?

 

We collect your information via in different ways.

 

  • Online forms via our website; we collect data you provide to us when completing any online form

  • Email; When you email you information to us

  • Data collected automatically via cookies on our website

   3. What do we use this data for?

 

We process the minimum amount of information necessary for specific purposes, which includes

 

  • Providing Services (including online services)

    • Maintaining records of students

    • Entering students into exams and competitions

    • Arranging and providing dance tuition

    • To provide access to online services (website members  & dancesport channel subscription)

 

  • Communication and Marketing

    • To inform you of services, products, competitions and events which may be of interest to you

    • To communicate key messages including cancellations, inform of school closure and safety concerns.

    • To send you information about your subscription/membership; such as the cancellation terms 

 

We will not pass any of your data onto third parties marketing agencies under any circumstance.

   4. Keeping your data secure

 

We take all appropriate steps to safeguard your information, with both physical and electronic systems in place.

 

Our company is hosted on the Wix.com platform. Wix.com provides us with the online platform that allows us to sell our products and services to you. Your data may be stored through Wix.com’s data storage, databases and the general Wix.com applications. They store your data on secure servers behind a firewall. 

All direct payment gateways offered by Wix.com and used by our company adhere to the standards set by PCI-DSS as managed by the PCI Security Standards Council, which is a joint effort of brands like Visa, MasterCard, American Express and Discover. PCI-DSS requirements help ensure the secure handling of credit card information by our store and its service providers.

 

Access to your data is limited to those who require it to perform any of the actions outline in this policy. Password access will be required to view any electronically stored information. Access will also be limited on a need to know basis. Named persons who will have access to your data; 

 

  • Marjorie Cherry

  • Bob Cherry

  • Liam Pywell

  • Claire McAlinden

 

If we become aware or suspect any breaches, we will contact you immediately and follow ICO guidelines. You can read more here - https://ico.org.uk/for-organisations/guide-to-data-protection/guide-to-the-general-data-protection-regulation-gdpr/personal-data-breaches/

   5. Data Retention 

We promise not to keep information about you for any longer than is necessary. We will securely delete and/or dispose of your information as soon as we no longer have a reasonable need for it. We will review the information we posses at the end of each financial year. We will contact you and ask to make sure that the information is correct and up to date. At each annual review point, we will delete all of the unnecessary information we hold on students who are no longer active with the school; see exceptions below.

Accounting Information - 7 years, in line with UK law. 

Safeguarding Information - 10 years 

Complaints - 5 years 

   6. Your rights

 

Under current GDPR (General Data Protection Regulation) you have certain rights.

 

  • The right to be informed – all organisations must be completely transparent in how they are using personal data (personal data may include data such as a work email and work mobile if they are specific to an individual).

  • The right of access - individuals will have the right to know exactly what information is held about them and how it is processed.

  • The right of rectification - individuals will be entitled to have personal data rectified if it is inaccurate or incomplete.

  • The right to erasure - also known as 'the right to be forgotten', this refers to an individual's right to having their personal data deleted or removed without the need for a specific reason as to why they wish to discontinue.

  • The right to restrict processing - an individual's right to block or suppress processing of their personal data.

  • The right to data portability - this allows individuals to retain and reuse their personal data for their own purpose.

  • The right to object - in certain circumstances, individuals are entitled to object to their personal data being used. This includes, if a company uses personal data for the purpose of direct marketing, scientific and historical research, or for the performance of a task in the public interest.

 

   7. Cookies

 

Cookies are small pieces of data stored on a site visitor's browser. They are typically used to keep track of the settings users have selected and actions they have taken on a site. We only use essential cookies on our website. We do this;

 

  • To provide a great experience for your visitors and customers.

  • To identify your registered members (users who registered to your site).

  • To monitor and analyse the performance, operation and effectiveness of Wix's platform.

  • To ensure our platform is secure and safe to use. 

 

To out more about the cookies that are imposed by wix, head to website. support.wix.com/en/article/cookies-and-your-wix-site. For more information about cookies head to https://www.allaboutcookies.org/

 

   8. Making a request or complaint

 

If you would like to make a request or complaint, you can do so by contact us in writing - Kingsdancesport@outlook.com

   9. Changes

 

We reserve the right to change the policy from time to time, if we deem necessary or it is required by law.  An up to date policy, including any changes, will be available via our website – kingsdancesport.co.uk and via request – kingsdancesport@outlook.com.

   10. Published/Reviewed

 

Published: May 2020 (Liam Pywell)